VISUAL RECORDS’ STORM DEBRIS CLEAN UP SOFTWARE CONTINUES TO HELP RECOVERY FROM RECENT HURRICANES
Visual Records, a well known provider of Release of Information (ROI) software and integration / customization solutions, has released a new version of Storm Tracker, the storm clean-up ticket tracking software system developed by their partner Envisions Software, Inc.
Users can now track their dump and pick up locations as well as generate combined invoice and payment reports that include all forms of debris clean up: cubic yard hauling, tree trimming, tree removal, and stump removal. Also, these reports can now be used to track paid and unpaid tickets resulting in complete control over accounts receivable.
Storm Tracker was first released in 2003 and helped contractors clean up after hurricanes Charley and Frances last year. The damage was enormous in these storms, but contractors handling the clean up after these two hurricanes knew that their loading, hauling, trimming, tree, and stump tickets were being tracked accurately by this software.
This year, Storm Tracker is being used to clean up after Hurricanes Katrina, Rita and Wilma. In Tyler County, Texas, Bob Baddorf, Visual Records’ CEO, is working directly with County officials and FEMA to “fine tune” the program to reflect the latest FEMA debris removal guidelines. Reports are being issued every morning to the prime contractor, the County Judge, the County Commissioners and to all subcontractors and drivers, showing all aspects of debris removal for the previous day. This has helped create a transparent system of information flow that is efficient and effective. The open information flow fits well with the culture of high cooperation established by the County Judge, the contractors and FEMA.
“Everyone’s goal is to help Tyler County residents get their lives back to normal as quickly as possible after Rita’s devastation,” Baddorf said.
Storm Tracker has been used in many of the following states for various hurricanes, tornados, ice storms, and bark beetle infestation: Virginia, Tennessee, North Carolina, South Carolina, Louisiana, Oklahoma, Florida, Arkansas, Mississippi, California and Georgia.
Storm Tracker operates on a normal Windows laptop that communicates with a central database to provide the required control over customers, jobs, subs, trucks, and tickets; it also can be used on standalone laptops in areas lacking telecommunications, phone service, and even power in the early days after a storm. Later, these laptops can synchronize with the home database automatically.
Storm Tracker has become the industry's leading FEMA ticket tracking software. The clear advantages of using this software are eliminating lost tickets, preventing disputes with customers and sub-contractors, avoiding loss of revenue, generating reports and tracking multiple jobs.
Storm Tracker has the following unique features:
• Tracking storm clean-up tickets: yardage, stumps, trees, trimming. The next version will also track Time and Material (first 72 hours of a storm clean up) and mulch hauling from temporary dump sites.
• Tracking Revenue and costs by job / subcontractor. Workers’ compensation costs for subcontractors.
• Tracking hundreds of subcontractors, each with different pay schedules for different storms (including tiered pay schedules for trees and stumps based on diameters - both haul and cut and toss) and for subs who only haul vs. those who load and haul.
• SQL Server database provides exceptional data security.
• Generating over 100 reports by customer, job, subcontractor and truck.
• Daily reports can be exported to Excel, PDF, Word, etc. and sent to subs for instantaneous review of ticket information.
• Weekly reports showing accounts payable / receivable / payroll calculations.
“We always have known that our software is vital to mid-level contractors who deal with disaster clean up, but it’s also playing a role with national contractors and, most recently, with FEMA who wants visibility into the storm data for audit and review purposes,” Baddorf said. “We want to make sure that everyone who is helping with major storm clean up projects knows that this software is available and ready to help them.”
Further information about all of Visual Records products and services is available by visiting the website at www.visualrecords.com or by calling 877-281-6600.
Visual Records, a well known provider of Release of Information (ROI) software and integration / customization solutions, has released a new version of Storm Tracker, the storm clean-up ticket tracking software system developed by their partner Envisions Software, Inc.
Users can now track their dump and pick up locations as well as generate combined invoice and payment reports that include all forms of debris clean up: cubic yard hauling, tree trimming, tree removal, and stump removal. Also, these reports can now be used to track paid and unpaid tickets resulting in complete control over accounts receivable.
Storm Tracker was first released in 2003 and helped contractors clean up after hurricanes Charley and Frances last year. The damage was enormous in these storms, but contractors handling the clean up after these two hurricanes knew that their loading, hauling, trimming, tree, and stump tickets were being tracked accurately by this software.
This year, Storm Tracker is being used to clean up after Hurricanes Katrina, Rita and Wilma. In Tyler County, Texas, Bob Baddorf, Visual Records’ CEO, is working directly with County officials and FEMA to “fine tune” the program to reflect the latest FEMA debris removal guidelines. Reports are being issued every morning to the prime contractor, the County Judge, the County Commissioners and to all subcontractors and drivers, showing all aspects of debris removal for the previous day. This has helped create a transparent system of information flow that is efficient and effective. The open information flow fits well with the culture of high cooperation established by the County Judge, the contractors and FEMA.
“Everyone’s goal is to help Tyler County residents get their lives back to normal as quickly as possible after Rita’s devastation,” Baddorf said.
Storm Tracker has been used in many of the following states for various hurricanes, tornados, ice storms, and bark beetle infestation: Virginia, Tennessee, North Carolina, South Carolina, Louisiana, Oklahoma, Florida, Arkansas, Mississippi, California and Georgia.
Storm Tracker operates on a normal Windows laptop that communicates with a central database to provide the required control over customers, jobs, subs, trucks, and tickets; it also can be used on standalone laptops in areas lacking telecommunications, phone service, and even power in the early days after a storm. Later, these laptops can synchronize with the home database automatically.
Storm Tracker has become the industry's leading FEMA ticket tracking software. The clear advantages of using this software are eliminating lost tickets, preventing disputes with customers and sub-contractors, avoiding loss of revenue, generating reports and tracking multiple jobs.
Storm Tracker has the following unique features:
• Tracking storm clean-up tickets: yardage, stumps, trees, trimming. The next version will also track Time and Material (first 72 hours of a storm clean up) and mulch hauling from temporary dump sites.
• Tracking Revenue and costs by job / subcontractor. Workers’ compensation costs for subcontractors.
• Tracking hundreds of subcontractors, each with different pay schedules for different storms (including tiered pay schedules for trees and stumps based on diameters - both haul and cut and toss) and for subs who only haul vs. those who load and haul.
• SQL Server database provides exceptional data security.
• Generating over 100 reports by customer, job, subcontractor and truck.
• Daily reports can be exported to Excel, PDF, Word, etc. and sent to subs for instantaneous review of ticket information.
• Weekly reports showing accounts payable / receivable / payroll calculations.
“We always have known that our software is vital to mid-level contractors who deal with disaster clean up, but it’s also playing a role with national contractors and, most recently, with FEMA who wants visibility into the storm data for audit and review purposes,” Baddorf said. “We want to make sure that everyone who is helping with major storm clean up projects knows that this software is available and ready to help them.”
Further information about all of Visual Records products and services is available by visiting the website at www.visualrecords.com or by calling 877-281-6600.
